Add event

Lesson time: 20 minutes

Lesson objectives:

In this lesson you will create an event using the Add Content feature and editing an existing event via the Web CMS Dashboard.

Introduction

The Event content type is used to display events that are either hosted by UCT, or held in collaboration with UCT. These could be single day or recurring events.

Add event

1. Log on to the Web CMS Dashboard and ensure that the site you select is the Current site.
2. Click the Content tab > Add content dropdown menu > Add Event.
   • Enter the following information in the Title and setup tab:
     • Event name: the name of the event that is also used for metadata and URL structure.
     • Type: Select the event type from the dropdown list.
     • Select image(s): upload applicable images from your computer or select from the Web CMS media library.
     • Venue: Start typing the event venue’s name and select the applicable option from the list. Alternatively, create a new venue by entering the venue details, which will be added when saving the event.
     • Date: Set the start and end date.
       • Start: schedule start date and time.
       • End: specify the end time of the event for the selected date.
       • All day: this only applies to full day events. Select the box, if applicable.
       • Duration: this is auto-filled with Custom for events that are not 30, 60, 90, or 120 minutes long. Alternatively, after specifying the start time, select the duration from the predefined list (up to 2 hours). This will auto-fill the end time.
       • Repeats: select the frequency (never, day, week, month, year) for recurring events, where applicable..
       • Ends: select the end date for recurring events (i.e., date-based or after number of occurrences).
       • Advanced: select this option if the event recurrence takes place on certain days, and specify the recurrence behaviour.
       • Tags: these keywords, separated by a comma, are used to describe and improve findability of your content. They are also taxonomy reference fields to group content from different categories. Multi-word phrases can be enclosed in inverted commas for precision (g., “teaching and learning”).
     • URL: link to an external website related to this event or to a node within this website.
     • Link text: Text to appear on the button linking to the URL field.

3. Complete the following tasks in the left side panel.
   • Click Copy and info.
     • Summary: A short blurb ( 240 characters max) that is displayed below the title in Teaser view mode.
     • Body: the event’s main body text, which appears in Full Node view mode.
     • Additional information: appears in Full Node view mode when the user views more information.
     • Contact information:provide contact information for RSVP or enquiries.
   • Click Search.
     • Enter additional keywords for more relevant, granular and improved search results for this article.
   • Access: Select which subsite this node belongs to.
   • On the right-side panel:
     • Create new revision:
     • Revision log message: log recent content updates, where applicable.
     • Save as: change the content state to either draft, published or unpublished.
     • Node lock: enable this option to prevent lower roles from editing or updating content .
     • URL alias: automatically generated, but can be replaced with the current node’s title in the Domain-specific path
     • Authoring information: automatically populated with the authenticated author’s staff number, and authoring date and time.
     • Promotion options
       • Promoted to front page: This is not currently in use, but is a default Drupal feature.
       • Sticky at top of lists: places this content at the top of lists or wherever it appears, when enabled. This order takes precedence over other sorting options such as alphabet or date.
     • UCT sitemap: adds this node to the sitemap navigation, when enabled.